“Coming together is a beginning; keeping together is progress; and working together is success.”-Henry Ford
As employers and managers, we have all come to grips with the fact that our world has changed the way we live our personal and professional lives. In fact, since COVID-19 invaded our world, for the most part, our professional lives now co-mingle with our home lives. We used to leave our work at the office, now our home is our office.
As owners and managers, we presently have to manage our teams remotely. This means transforming the way we approach our work plans and strategies. There is a lot to consider, especially as we attempt to navigate our personal workload, as well as manage our teams. Since working virtually, we now face a unique set of obstacles to overcome. As leaders, we have to be mindful of everyone’s individual needs and lifestyle changes. In other words, we all have to perform our duties while balancing working at home.
Here are Three Ways to Help You Transition Your Team to Remote Work:
Expectations and Communication
- Everyone has unique situations. Since your employees are now working from home, and not at the office, they will require intentional communication. You can never over-communicate; and without doubt, good communication will lead to success in this new work environment.
- To balance work and home life, you may need to be flexible with working hours since the employees’ children are home due to school closings.
- It is key that you set your expectations for availability and communication. Setting the right expectations will help to maintain work continuity and make the transition easier for everyone. What worked at the office is not going to be the same remotely. Be clear on everyone’s availability during business work hours. For example, set a schedule for the entire team when each person will be working. Then from the individual’s schedules, set a team schedule when everyone will be available for meetings and group chats. Communication can be via video calls, online chat, or emails. Using CRM software may simplify scheduling and team coordination. These are some things to take into consideration as you move ahead.
Choosing the Right Online Services For Your Company
- Choose a video chat service that works for you. When transitioning from the office to remote work, choosing the right webcasting software for your company is essential. Zoom has grown to become a popular choice for many individuals and companies. Some other popular options are Google Meet, Slack, EasyWebinar, and Microsoft Teams.
- Offer training to make sure everyone is on the same page. Everyone has a lot to juggle on their plates today. The last thing they want to do is spend time trying to figure out how to use their company’s newly chosen software without either receiving basic steps on a document or a video instruction walk-through. Creating a training video is a great solution to making sure all the employees get comprehensive training. A simple process to make a training video is to record your screen as you walk through the set-up steps. Once recorded, share it with your team.
Setting Goals and Priorities
To help your team and your company complete their goals, establish regular check-ins with your team. Since they cannot visit your office like before, set time apart once a week to talk with each team member and catch up on their progress. Another great way to effectively communicate and stay updated on goals for the week is to have your team to answer five basic questions.
- Have you accomplished the goals you set the previous week?
- What are your goals for the upcoming week?
- What challenges are you experiencing?
- What can I do to help?
- What is something we can celebrate this week?
Asking and writing down the answers to these simple, but effective, questions allows you to help the team stay focused and prioritize the team’s needs. If the team knows you have written down their goals, and they know they will be held accountable in a positive and productive way, they will strive to accomplish what is set before them. If it is important to you, it will be important to them.
Remote Work is the Future
According to a Gallup Report, remote workers put in longer hours and are more productive than their non-remote peers. As tough as this transition can be, it may be advantageous in the end to hire a remote team. This allows you to choose from the best workers in the country, to tackle your company’s most significant challenges, all from the convenience of their homes. It is a win-win situation for workers and employers alike.
- Great communication will keep your team happy and vibrant.
- Great tools will facilitate productivity and employee satisfaction.
- Goal setting and accountability create motivation and excellence which will ensure that you and your team will meet or exceed the success you are striving to obtain for your company.